At the PHCA Annual Meeting next month (July 10), the following set of Bylaws will be submitted. This will replace the current set of Bylaws. Comments and feedback are encouraged.
Article II. Activities
Current:
3. Shall inform members and/or residents of the community on matters of interest to the community by periodically publishing and distributing a newsletter.
Proposed:
3. Shall inform members and/or residents of the community on matters of interest to the community by periodically publishing and distributing a newsletter and/or posting information on the website and other social media platforms.
Article III Board of Directors
Current:
5. The Board of Directors shall appoint an annual Nominating Committee from the membership of no less than three persons. The appointment and composition of the Nominating Committee shall be announced by the Board of Directors at a meeting of the members at least two regular meetings prior to the annual May meeting of the corporation.
Proposed:
5. The Board of Directors shall appoint an annual Nominating Committee from the membership of no less than three persons. The appointment and composition of the Nominating Committee shall be announced by the Board of Directors at a meeting of the members at least two regular meetings prior to the annual meeting of the corporation.
Article IV Officers
Current:
2. The Vice President shall preside at all meetings in the absence of the President. In case of resignation, death, or disability of the President, the Vice President shall become President for the unexpired term, or during the duration of the disability. The Vice President is responsible for the publication of the corporation newsletter.
3. Either the President or the Vice President shall be a delegate of the corporation to all federations, organizations, or conferences of civic groups to which the corporation belongs or decides to send representatives.
Proposed:
2. The Vice President shall preside at all meetings in the absence of the President. In case of resignation, death, or disability of the President, the Vice President shall become President for the unexpired term, during the duration of the disability, or until an interim President has been appointed by the Board (as per Article 3, Item 4).
3. The President shall appoint a delegate of the corporation to any federations, organizations, or conferences of civic groups to which the corporation belongs or decides to send representatives.
Article VII. Committees
Current:
1. The Board may each year appoint committees to advance the work of the corporation in such matters as membership, special events, parks, streets, zoning, safety, etc. Such committees shall always be subject to the final authority of the Board. Special committees may also be appointed by the Board to aid on particular projects. These committees, if formed, will also be subject to the final authority of the Board.
2. Any committee appointment may be terminated by a majority vote of the Board upon ten (10) days’ written (or electronic) notice to the appointee, and the Board may appoint successors to those appointees whose services have been terminated.
Proposed:
1. The Board may create committees to advance the work of the corporation in such matters as membership, special events, parks, streets, zoning, safety, etc. Such committees shall always be subject to the final authority of the Board. Committee membership shall be established by a majority vote of the Board.
2. Any individual committee appointment may be terminated by a majority vote of the Board upon ten (10) days’ written (or electronic) notice to the appointee. Any committee may be dissolved at any time by a majority vote of the Board.
Article VIII. Financial Affairs
Current:
1. The Treasurer shall maintain records in accordance with generally accepted accounting principles. At the June meeting, the Treasurer shall submit an accounting of all income and disbursements for the preceding twelve months.
3. The annual budget shall be submitted by the Treasurer at the September meeting of the corporation, for the majority approval by the voting membership. Approval of said budget shall constitute authorization for disbursements in the manner and for the purposes therein set forth. Except as provided herein, all other disbursements shall first be approved by the voting membership. All disbursements shall be made by the Treasurer and approved by the Board. The Board of Directors is authorized to approve necessary disbursements to issue official notices of special meetings.
Proposed:
1. The Treasurer shall maintain records in accordance with generally accepted accounting principles. At the annual meeting, the Treasurer shall submit an accounting of all income and disbursements for the preceding twelve months.
3. The annual budget shall be submitted by the Treasurer at the annual meeting of the corporation, for the majority approval by the voting membership. Approval of said budget shall constitute authorization for disbursements in the manner and for the purposes therein set forth. Except as provided herein, all other disbursements shall first be approved by the voting membership. All disbursements shall be made by the Treasurer and approved by the Board. The Board of Directors is authorized to approve necessary disbursements to issue official notices of special meetings.
Article IX Meetings
Current:
1. The annual membership meeting of the corporation shall be held during the month of May.
2. Regular membership meetings shall be held at least five (5) times per year between September and June, on the second Tuesday of the month at 7:30 p.m. except when otherwise notified.
Proposed:
1. The annual membership meeting of the corporation shall be held once during the calendar year, no less than 9 months after the previous year's annual meeting.
2. Regular membership meetings shall be held at least five (5) times between the annual membership meetings. These meetings shall occur on the second Tuesday of the month at 7:30 p.m. except when otherwise notified.
