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PHCA Board Blog

  • Monday, May 06, 2013 2:45 PM | Anonymous member (Administrator)

    Pimmit Hills Citizens Association Meeting Minutes
    March 5, 2013

    The meeting opened at 7:32.  The meeting was chaired by Sarah Rock, three year director in the absence of Carol Martz, Vice President, and the recent resignation of Mark Kinnane as President. Other officers present were Brad Sanders, Treasurer, and Connie Cordovilla, interim Secretary.

    The PHCA had a guest speaker- Robert J. Landon, Assistant Administrator, Fairfax County Adult High Schools, who recounted the history of the Pimmit Hills Center. It has housed an elementary school, an adult education center, an adult high school and a senior citizens center.   At the current time, it houses seven different programs:

    • A pre-school for special education students (autism, learning disabled, behavioral and developmental problems- 20 students and 6 teachers;
    • Adult Community Education which is advertised through the flyers received at our homes- includes language, computer, etc.- this program has a rolling enrollment system with five registration per year
    • ESL programs in the evening
    • Drug, Alcohol, and Tobacco programs for offending youth, two days a week
    • CECIC – 2.35 sessions and take classes on line- hald day
    • Senior Center
    • Adult High Schools

    The Alternative Learning Center was closed last year and the County now has two - one at Mountain view and one at Bryant. Since the relocation of the alternative school, behavioral problems have not been noted in the neighborhood.

    The county also offers a National External Diploma Program that awards a traditional high school diploma to any adult who can successfully demonstrate life-skill competencies that have been determined to be what every high school student should know or be able to do.

    There is a Volunteer Learning Program which has 260 volunteers county-wide. These volunteers give their time either on their lunch hour or after work to either teach subject-related fields to classes or to help individual students in subject area expertise. You can find more information at http://www.fcps.edu/WoodsonAHS/vlp.html or call Mr. Landon at (703) 506-2251.

    Mr. Landon did explain that the reason that the door closest to the meeting room for PHCA is locked in the evening is that school security demands that entrances be secured after 3:00 pm with only one entrance to an area and that is the far door. Mr. Landon thanks the PHCA for its rapt attention and said that members should call him at any time that they have a questions about he school programs, etc.

    The minutes of the previous meeting were read by the attendees. Mary Ann Hankin asked that the clarification be made about he Easter egg hunt that the children under the age of 12 were allowed to participate. Lily Whitesell moved that the amended minutes be approved. Lisa Gibbs seconded the motion, and it passed unanimously.  Julius Hankin asked that we add the upcoming events of the library to the minutes/website so that people see them in a timely fashion.

    Treasure Brad Sanders reported that the checking account balance was $10,806 and the payment of $1200 had been made to Cindy Kwitchoff for her previous hosting of the PHCA Website. Work is continuing on the website.

    The secretary asked if the Board Liability Insurance had been purchased and was told that it was in December. When asked the annual premium, the treasurer stated he believed it to be about $900 per year. When asked the amount of liability coverage, he did not know and offered to look it up on the declarations page of the policy.

    Sarah Rock gave the Director’s Report. She noted that the Fairfax County Budget is about to be proposed and public comment is being solicited by Supervisor Foust in a series of town hall meetings- the closest one to PHCA is the one in the McLean Community Center on March 12. – Other opportunities to comment on the county budget will be available at the Fairfax Government center April 9-11. The recommended property tax increase is about 2%.

    Sarah provided a handout on the March Library programs and also on the forum for the Friends groups across the library system that will be held on March 30. Unfortunately it is the same time as the Easter Egg Hunt for PHCA.

    In the absence of Elizabeth Hall, chair of the Environment Committee, Sarah reported that the Earth Day Clean Up is still scheduled for April 20th and asked for volunteers to help Elizabeth

    Under new business, Julius Hankin raised the point that we need to actively market the PHCA to new residents. We need to invite them to come to meetings and get them involved in community activities. It was suggested that we follow up with a real estate agent to see if we can figure out who the new residents are and greeting them. A committee to greet new residents might be a good idea.

    Julius also suggested that original mission statement of the PHCA be reviewed and PHCA consider making a revision to make it more inclusive of the changes that have occurred in the growth of the community. It would emphasize the community values that PHCA embraces, what PHCA hopes to accomplish as an organization, and  where PHCA envisions the development of the community moving.

    A short discussion ensued about the fact that some properties are in bad condition and the covenants that the PHCA established are not enforceable. Relief from theses problems lies in contacting the county zoning office or the Dranesville Supervisor office.

    A motion to adjourn at 8:29 was passed unanimously.

  • Thursday, March 07, 2013 9:30 PM | Anonymous member (Administrator)

    PHCA Citizens Association
    February 5, 2013 Meeting Minutes-revised

    Meeting opened at 7:32 pm.   A motion was made to prohibit recording meeting by electronic audiovisual means by Connie Cordovilla. It was seconded by Sarah Rock. It was passed unanimously by the body present.

    Minutes from the December 4, 2012 were silently read and passed with no corrections.

    Vice President Carol Martz announced that Connie Cordovilla had accepted an appointment to be PHCA Secretary. The past Secretary resigned because she moved out of the area.

    Sarah Rock offered a Board Director Report. She noted that Congressman Jim Moran is offering help and resources for college bound students on his webpage.  He is hosting a series of neighborhood discussions at various high schools in his district. You can access the information at http://moran.house.gov/event/making-college-affordable-financing-your-education#overlay-context=user. She also reported that number of program will be available at the Tysons Pimmit Regional Library in February. The annual Pimmit Hills Day is scheduled for September 14th . The Easter egg hunt will be held on March 30th for children under 12 years of age at Olney park.

    Treasurer Brad Sanders reported that PHCA has $5414.45 in its checking account and $6059.32 in its CD. It has been decided that given the very low rate of return on the CD, he intends to roll it over into the checking account. He made a motion, seconded by Sarah Rock that the PHCA pay for the past years of website registration and hosting to the former web master, Cindy Kwitchoff.  It was passed unanimously. This means that PHCA will now have sole control of its website.

    Elizabeth Hill of the Environment Committee reported that Earth Day clean up is scheduled on April 20th at Olney Park- details will be put on the website.

    The Nominations committee, comprised of Sarah Rock, Leslie Stone and Lisa Gibbs reported that they had set up an email address to nominate people for the board- PHCA.Nominations@gmail.com. The deadline for nominations for officers and Directors is declared in the bylaws.

    Changes for the Bylaws regarding the definition of voting members, which were read at the October meeting, seek to clarify exactly who are members of the PHCA and are able to vote. This bylaw amendment was moved by Connie Cordovilla and seconded by Lisa Gibbs to put the matter before the body for a vote. It was passed unanimously.

    The changes for the bylaws regarding amending officer elections, which were proposed verbally at the October 2012 meeting and in writing at the December 2012 meeting, seek to clarify the nomination of and elections of officers and directors. This bylaw amendment was discussed. It was raised that perhaps a nominations committee was not really necessary because it places a burden on the board and officers. In fact it was pointed out that such a committee, because it is not typically run by current officers, is really designed to take the burden off the board and officers and it also brings a transparency to the process which dispels calls of misconduct.  The process for selecting the Nominations committee is found in Article 3, Item 7 of the bylaws of PHCA. This bylaw amendment for nominations of and elections of officers and directors was moved and seconded. It was passed as written.

    The website is currently under construction and will open to the public soon. The question of liability of the PHCA was raised. The Association and volunteers are covered by Officers and Directors insurance purchased at the end of 2012.

    The next meeting will be March 5, 2013 and the guest speaker will be building administrator for Pimmit Hills Center. Elections will be held at the May 7th meeting.  The meeting adjourned at 8:20 pm.

  • Tuesday, March 05, 2013 9:01 AM | Anonymous member (Administrator)
    PHCA Meeting Agenda
    March 5, 2013
    1. Pledge of Allegiance
    2. Guest Speaker
    3. Acceptance of February 2013 Meeting Minutes
    4. Officer’s Reports
      • Treasurer’s Report
      • Three-year Director’s Report
      • Vice President’s Report
      • President’s Report
    5. Committee Reports
      • Environment Committee
      • Nominations Committee
    6. PHCA Business
    7. New Business
    8. Adjournment
  • Sunday, February 03, 2013 5:25 PM | Deleted user
    PHCA Meeting Agenda
    February 5, 2013
    1. Pledge of Allegiance
    2. Acceptance of December 2012 Meeting Minutes
    3. Officer’s Reports
      1. Treasurer’s Report
      2. Three-year Director’s Report
      3. Vice President’s Report
      4. President’s Report
    4. Committee Reports
      • Environment Committee
      • Nominations Committee
    5. PHCA Business
      • Bylaw Amendment: “Proposal for amending the voting criteria for PHCA members and definition of PHCA membership” – Sarah Rock
      • Bylaw Amendment – “Proposal for amending officer elections” – Connie Cordovilla
    6. New Business
    7. Announcements
    8. Adjournment
  • Friday, February 01, 2013 5:18 PM | Deleted user
    Pimmit Hills Citizens Association Meeting
    Tuesday, December 4, 2012, 7:30pm

    The President called the meeting to order at 7:35.

    Pledge of Allegiance

    Guest Speaker – Michelle Thompson from Fairfax County Consumer Affairs gave a presentation and answered questions about medical identity theft.

    Adoption of Agenda
    • A motion to amend the agenda was made and approved.
    Pimmit Barns Presentation
    Lesley Stone led a presentation and update regarding the Save the Pimmit Barn Group’s efforts. This included a video, some results from the survey, summary of meetings with Supervisor Foust and historical background by Paul Mason Kohlenberger of the McLean Historical Society.

    Acceptance of October 2, 2012 minutes
    • 2 amendments were made to the minutes. The minutes were approved with the amendments.

    Officer’s reports
    • Treasurer’s report: CD account $5,416.45, operating account-$7,379.75, to total $ 12,796.2.
    • Secretary’s report: The secretary has resigned; she is moving out of the neighborhood.
    • Three-year director’s report: Gave an update regarding the Tysons-Pimmit Library renovations. Currently in paperwork and design stage. Move-in expected in 2016.
    • Vice President’s Report: no report
    • President’s report: The association has purchased liability insurance.

    Environmental Committee Report 
    • The Fall Cleanup was a success with 21 volunteers.
    • A proposal for a NEPP grant to support future cleanups was submitted.

    Nominating Committee
    • The Committee was announced: Connie Cordovilla, Lisa Gibbs, Sarah Rock

    Proposed PHCA Bylaw Amendment regarding membership definition – The sponsor moved to postpone discussion until the next meeting.

    “Save the Barn/Build the Home” Resolution was taken from the table by sponsor Connie Cordovilla. The resolution to form 2 committees was discussed. A vote was taken and the resolution passed.

    A motion to suspend the rules for 20 minutes to allow Supervisor Foust to give updates was made and approved. Supervisor Foust gave an update regarding multiple issues of interest to the neighborhood including but not limited to:
    • The Pimmit Hills Barn
    • The Falls Church Water Settlement
    • Tysons Traffic Impact Study
    • Dulles Connector/Silver Line Sound Walls
    • Pedestrian access to Silver Line
    • Fairfax County Park improvements
    • Blighted property in Pimmit Hills
    • Washington Gas work in Pimmit Hills

    “Proposal for bylaw changes related to Officer and Director Nominations and Elections” This proposal to amend the bylaws was presented in writing by Connie Cordovilla. It was read and will be discussed at a meeting to be scheduled before the March 2013 meeting.

    Members and guests adjourned to enjoy refreshments and holiday treats.

    Submitted by Sarah Rock
  • Wednesday, January 09, 2013 8:25 PM | Deleted user
    The following proposals were proposed by Connie Cordovilla and presented in writing at the December 2012 PHCA meeting.

    Proposed Additions to PHCA Bylaws Article VI. Election of Officers and Directors.

    4. Challenges and objections to the election must be submitted in writing, with a statement of supporting reasons that includes specific facts as well as any documentation, to the Nominating Committee within five (5) days of the count.

    5. The Nominating Committee shall issue its written opinion regarding the objections no later than ten (10) days after receipt of such objections.

    6. The election results will be published and distributed to the membership within thirty (30) days of the count. Results may be given by US mail, email, or posting on the Association website.

    7. All elections materials, including the ballots, will be kept in a secure location for one (1) year.


    Proposed Changes to PHCA Bylaws Article V. Nominations of Officers and Directors.

    Add a new #1.
    1. Sixty (60) days prior to the annual May meeting of the corporation, the Nominating Committee shall notify all members of the opening of nominations for officers, the offices to be filled and of the date of the election by U.S. Mail, email or posting on the corporation website.

    Current #1 becomes #2 and is amended as follows
    2. The Nominating Committee shall recommend one or more eligible candidates for each office or directorship to be filled. The report of the recommendations of the committee shall be presented in writing to the membership at least 30 days prior to the annual May meeting of the corporation. The recommendations shall be delivered by U.S. Mail, email and/or posting on the corporation website.

    Current #2 becomes #3 with no changes
    3. Nominations for officer or director shall not be limited to those individuals recommended by the Nominating Committee, but shall be available to all the members until a motion is made, seconded and approved at the annual membership meeting to close the nominations for officers.

    Current #3 becomes #4 and is amended as follows
    4. Any member of the Nominating Committee nominated for or seeking office must vacate their position at least fifteen (15) days prior to the annual May meeting and be replaced by a member nominated by the president and approved by the Executive Board. Members of the Nominating Committee may not be nominated from the floor at the annual May meeting by other members of the Association.

    Add new #5
    5. At least fifteen (15) days prior to the election, the Election Committee
    shall notify all members of the election date and the candidates for offices. This notification can be done by electronic newsletter, email and/or posting on the corporation website.

  • Monday, November 26, 2012 7:36 PM | Deleted user
    Pimmit Hills Citizens Association Meeting
    Tuesday, October 2, 2012, 7:30pm


    The President called the meeting to order at 7:30.

    Pledge of Allegiance

    Guest Speakers - A presentation about the development of the Commons of McLean was led by Bill Hard of LCOR.

    Adoption of Agenda
    • The President moved that the agenda be adopted, the motion was seconded, and all were in favor.

    Acceptance of September 4, 2012 minutes
    • The Secretary moved that the minutes be adopted, the motion was seconded, and all were in favor.

    Officer’s reports
    • Treasurer’s report: CD account $5,414.41, operating account-$6,316.90, to total $11,731.31. The Treasurer moved that the board be allowed to spend $120 to buy the domain name so that the PHCA may have exclusive access to it, the motion was seconded and all were in favor.
    • Secretary’s report: no report
    • Three-year director’s report: Recap of Pimmit Hills Day.
    • Vice President’s  Report: no report
    • President’s report: Mark applied for a $3,000 grant to publish and distribute the Dispatch.

    Environmental Committee Report
    • There are 7 parks in Pimmit Hills and the next Earth Clean-up Day is October 13, 2012 at 9am and the group will meet at Olney Park and work on both the parks and the streets in Pimmit Hills.

    Resolution “Support for the Home for the Disabled” – Cindy Kwitchoff/Marie Davis
    • Connie Cordovilla proposed an alternative resolution to form 2 PHCA committees, 1 for saving the Barn and 1 to explore another location for the group home.
    • Both the resolution and the proposed alternative resolution were tabled until the December 2012 meeting.

    Resolution “Resolution re-confirming the validity of the June 2012 PHCA officer election and the validity of the June 5th 2012 election of the officers for the 2012-2013 PHCA session” - Sarah Rock
    • The President called the question if the members would like to vote on the re-confirmation of the validity of the 2012-2013 board elections, the call was seconded, and the member’s voted to confirm the resolution.

    Bylaw amendment proposal announcement – “Amending the voting criteria for PHCA members and definition of PHCA membership” - Sarah Rock
    • The proposal was seconded and will be discussed and voted on in the December 2012 meeting.

    Bylaw proposed by Connie Cordovilla to clarify procedures to be taken when a vote on the PHCA board is contested.
    • This proposal was not presented in writing. The proposal was seconded, and will be discussed in the December 2012 meeting.

    New business
    • A member noted that they had received an email from a resident in the community and when they tried to reply to unsubscribe, they received an error that the unsubscribe email was undeliverable. The President noted that they have no control over outside emails.
    • Cindy Kwitchoff resigned as Dispatch editor. The Association thanks Cindy for her service and dedication to the residents of Pimmit Hills since 1999.

    The meeting adjourned at 9:30.
    Submitted by Ashley Reynolds, Amended by Sarah Rock.
  • Friday, November 02, 2012 1:05 PM | Deleted user
    Here is a summary of the McLean Commons Redevelopment plans as presented at the October 2, 2012 PHCA meeting.

    Bill Hard (LCOR)-The McLean Commons were originally owned by Lehmann Brothers. LCOR bought the McLean Commons from Lehmann’s trust in 2008. 2500 residential apartment units (Long term rental housing) service oriented retail up to 50K sq. ft. Parking is underground or covered from view. Highest buildings are closest to metro with buildings becoming shorter as they get closer to Safeway. There will be a full-size turf soccer field across from Colshire Drive which is twice as much as required by the county comprehensive plan. The South parcel will be left as is. There are 7 phases over 20-25 years. Construction will begin at Anderson (Colshire Meadow) in the second half of 2014.

    Rick Hammond (LCOR)- The goal of the project is to develop the most density by the metro which is in line with Scott’s Crossing. The buildings will be 23-9 stories high. The goal is to build the nicest urban neighborhood (Cyber Cafes, small retail shops) in a small space with distinct parks (Park will be improved to left of Anderson Rd.). The architects strive to maintain a residential feel with townhomes and front stoops at street level of buildings. The roves of the buildings will be developed with BBQ areas, pools, gardens, etc. to keep the neighborhood green and a great place to live.

    Dan Averette (Park Rodriguez Landscape Architects) - 9.03 acres of parks which is over 1/3 of the redevelopment space. The goal is to create a great “walk” to the metro. The park on Anderson will include things like dog parks, kids play areas, volleyball and basketball courts, and a fountain.  The goal is to make the parks multigenerational and useable by all residents. An effort has been made to ensure as many mature trees as possible are maintained.

    Evan Pritchard (Walsh, Colucci, Lubeley, Emrich & Walsh, P.C.) – A Conceptual Development Plan (CDP) was submitted and approved for the 21 acres to Fairfax County. The focus from a zoning standpoint at this point is to file a Final Development Plan (FDP). Building 1 will be the main area of refinement.

    Jaime Melanovich (Wellard and Associates Traffic) – Colshire Meadow Dr will be developed as part of a “grid of streets” to give drivers an alternative route to travel. The goal of this is to keep traffic out of neighboring areas (like Pimmit Hills). Another key point is that the housing will be aimed to residents who want to use the Metro and the hope is that the added residents will not all be driving their own vehicles.

    Others present included Elizabeth Baker and Robin Antanuchi.

    The current McLean Commons house about 100 children, due to the smaller 1 bedroom and studio apartments that will be replacing the current 2 bedroom and larger units, Fairfax County only estimates 241 children total for all 7 buildings (increase of 141 children).

    Capital One has plans to develop a 30K sq. ft. community center on the other side of 123.


  • Wednesday, October 03, 2012 6:30 PM | Anonymous member (Administrator)
    The following resolution was presented by PHCA member Connie Cordovilla at the October 2, 2012 meeting.
    Save the Barn/Build the Home (pdf)

    Amended December 4, 2012:
    The following revised resolution was presented by PHCA member Connie Cordovilla at the December 4, 2012 meeting.  Save the Barn/Build the Home Revision 2 (pdf)
  • Monday, October 01, 2012 1:05 PM | Deleted user
    Pimmit Hill Citizens Association Community Meeting
    September 4, 2012


    The meeting was called to order at 7:30 p.m.

    June 2012 meeting minutes were accepted unchanged.

    Treasurer’s Report
    President Kinnane gave the Treasurer’s Report in Brad’s absence:  Balance in the accounts:  $5783.89 in the checking, 5414.41 in the CD, and Paypal account $114.72 for a total of $11,313.02.  

    Vice President’s Report
    Carol Martz reported that National Night Out had been a success with several hundred people attending.

    Three-Year Director Report

    Sarah Rock reported there would be an Open House on 9/17 at Luther Jackson Middle School regarding the 495 Express lanes.   She also announced that the Metropolitan Washington Airports Authority will hold public hearings regarding toll increases on the Dulles Toll Road to fund Phase 2 of the Silver Line Metro expansion to the airport. The hearing closest to Pimmit Hills will be 9/13 at Spring Hill Elementary School in McLean. The public can also submit comments online at www.mwaa.com/tollroad.

    Environment Committee
    Elizabeth Hall announced the planned Fall Clean Up day to be held on October 13 – 9 a.m. to 11:30 a.m. meeting at Olney Park.  There was a signup sheet and you could also register on our website under the Environment tab.

    President’s Report
    Mark announced the upcoming Pimmit Hills Day, September 22 from 11 to 3.  Pimmit Hills Day organizers Marie Davis and Sarah Rock shared that the following events/activities are scheduled:  Hamburgers and Hotdogs by the Lion’s Club, McGruff the Crime Dog, St. Luke’s United Methodist Church, a Moon Bounce, Bingo, and a booth from the Tysons-Pimmit Library.

    Guest Speaker, Lynne Corn, discussed Green home improvements.

    Guest Presentation, Lesley Stone gave an update on the Save the Barn project.  

    Approval of Budget for the 2012-2013
    The new budget included the cost of an insurance policy to insure the Board against lawsuits.   The budget was approved.  

    New Business/Announcments
    The Tysons Pimmit Library to be renovated provided that the library bond referendum on the November 2012 ballot is approved by voters. – It is unclear if trailers will be provided during renovations. Two PHCA Board members met with library staff on 8/28.

    Fairfax Neighborhood Enhancement Partnership Program (NEPP) grant proposals are due Sept 26. If anyone has any ideas to enhance Pimmit Hills, please contact the Board.

    A new Shepherds Center for McLean/Falls Church has opened. It can provide rides, lunches and services to seniors. See http://www.shepherdscentermcafc.org/
     
    Next PHCA Meeting will be October 4 with Bill Hard from LCOR. He will share their redevelopment proposals for The Commons.


    Meeting adjourned at 9:10 p.m.
    52 members and visitors were in attendance.

    Submitted by Carol Martz

 

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