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PHCA Board Blog

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  • Wednesday, April 22, 2015 8:45 PM | Anonymous

    At the next scheduled PHCA meeting the following set of Bylaws will be submitted.  This will replace the current set of BylawsComments and feedback are encouraged.

    Article I. Membership.

    1.     Membership shall be open to all residents and non-resident property owners of single family homes within Pimmit Hills. Pimmit Hills is defined as that area within the boundaries of Route 7, Magarity Road, the Dulles Access Road and Pimmit Run. Members shall be eighteen (18) or more years of age.

    2.    Membership shall be annual and will be granted upon receipt of an annual membership fee. Application for membership may be filed on any day of the year. Membership is granted after completion and receipt of membership application and annual dues. Membership renewal is required one year from the date that membership is granted. Continued membership is contingent upon being paid-in-full on membership dues. At the annual meeting each year, membership fees will be determined for the next year. A single payment of the annual membership fee will convey membership, and all the rights and privileges afforded to members.  Membership fees are non-transferable and non-refundable.

    3.    Membership categories:
    Any person who meets the criteria for membership as outlined in Article I, Section 1 above may purchase a voting membership in the association. A voting membership confers a single vote to the individual who purchases the voting membership.
    a.    Resident.  Any one person permanently residing in a single family home located in Pimmit Hills.  There may be more than one resident membership per single family home.
    b.    Non-Resident Owner.  Any person(s) not residing in Pimmit Hills, but owning a single family home in Pimmit Hills.  There can only be one (1) non-resident owner membership per single family home.
    c.    Non-Resident Supporter. Organizations or individuals who neither own property nor reside within Pimmit Hills. This category of membership does not include voting privileges.
    4.    Voting members shall have proxy, absentee, and/or cumulative voting privileges.  A proxy must be submitted in writing (or electronically) by the member, verified by the Board, and confirmed to member prior to any membership meeting.  A proxy may not be used to meet quorum.

    5.    The voting membership shall have the right to elect all officers and directors of the corporation.

    6.    The voting membership shall have the sole right, subject to the requirements of a quorum and majority as hereinafter provided:
    a.    To determine the policy of the corporation.
    b.    To authorize expenditure of corporate funds except as otherwise provided herein.
    c.    To authorize the corporation to enter into any contract, agreement, or arrangement of any kind or nature.
    7.    Only voting members shall be eligible to be Officers or Directors of the corporation.

    Article II. Activities.

    In fulfilling the objectives of the association as stated in the Articles of Incorporation, the corporation:

    1.     Shall be non-partisan and non-sectarian.

    2.     May cooperate with civic and such other organizations as may be of assistance in furtherance of the association’s goals.

    3.     Shall inform members and/or residents of the community on matters of interest to the community by periodically publishing and distributing a newsletter.

    Article III. Board of Directors.

    1.     There shall be five (5) members of the Board of Directors, as follows: President, Vice President, Treasurer, Secretary, and Director. Each shall serve for a term of one (1) year, except the Director, who shall serve for a term of three (3) years. No member of the Board shall serve more than three (3) consecutive terms in any one office, except the Director, who shall serve no more than one (1) term.  An exception to this provision may be voted on by the membership during election.

    2.     The President of the Association shall serve concurrently as the Chairman of the Board of Directors. The Secretary of the Association shall serve concurrently as the Secretary of the Board of Directors. The Secretary shall record the meeting minutes of the Board of Directors and make these minutes available at the next Membership meeting.

    3.     All Board members shall be elected by the voting members.

    4.     The Board of Directors shall make interim appointments to fill vacancies occurring in the offices of President, Vice-President, Treasurer, Secretary, and Director. Said appointments shall be effective until the next annual meeting of the membership.

    5.     The Board of Directors shall appoint an annual Nominating Committee from the membership of no less than three persons. The appointment and composition of the Nominating Committee shall be announced by the Board of Directors at a meeting of the members at least two regular meetings prior to the annual May meeting of the corporation.

    6.     The Board of Directors shall manage the affairs of the corporation in compliance with these Bylaws. To that end, they shall establish and publish a statement of Administrative Guidelines, setting forth the methods of conducting the affairs of the Corporation. From time to time, the Board may add to or change the Guidelines at the annual May meeting.

    7.     Any Board member may be removed from office in accordance with Article IV, Item 5 of these Bylaws.

    Article IV. Officers.

    1.     The Officers of the corporation shall be President, Vice President, Treasurer, and Secretary. All elected officers shall be members of the Board of Directors for a one-year term.

    2.     The Vice President shall preside at all meetings in the absence of the President. In case of resignation, death, or disability of the President, the Vice President shall become President for the unexpired term, or during the duration of the disability. The Vice President is responsible for the publication of the corporation newsletter.

    3.     Either the President or the Vice President shall be a delegate of the corporation to all federations, organizations, or conferences of civic groups to which the corporation belongs or decides to send representatives.

    4.     The Secretary shall keep minutes of the membership minutes; shall keep a roll of the officers, directors, committee members and members in good standing; shall cause to be published official notices; and shall gather and preserve all written records, and shall make all records of the corporation available to any member upon reasonable demand.

    5.     Any Officer may be removed from office only for cause upon the written (or electronic) complaint by a member or members. Such complaint shall be submitted at a regular membership meeting. A hearing on the charge or charges, before the membership, shall be scheduled for the next regular membership meeting or at a special membership meeting no less than two (2) weeks or no more than six (6) weeks after submission of the complaint and only after notice to the membership of said complaint. Disposition of the charge or charges shall be determined by secret, written ballot of three-fourths (3/4) of the voting members present.

    Article V. Nominations of Officers and Directors.

    1.     The Nominating Committee shall recommend one or more eligible candidates for each office or directorship to be filled. The report of the recommendations of the committee shall be presented to the membership at least thirty (30) days prior to the annual May meeting of the corporation.

    2.     Nominations for Officer or Director shall not be limited to those individuals recommended by the Nominating Committee, but shall be available to all the members until a motion is made, seconded, and approved at the annual membership meeting to close the nominations for officers.

    3.     Members of the Nominating Committee may not nominate themselves, but may be nominated from the floor by other members of the Association.

    Article VI. Election of Officers and Directors.

    1.     Elections of all Officers and Directors shall be held at the annual meeting of the membership and shall be presided over by the Chair of the Nominating Committee.

    2.     All Officers shall be elected, as specified in Article III, commencing June 1 and expiring May 31 or until their successors shall be duly elected and qualified.

    3.     The Director shall be elected, as specified in Article III, commencing July 1 and expiring June 30 or until the successor shall be duly elected and qualified.

    4.     All Officers and Directors shall be elected by secret, written ballot by a plurality of the voting members present.

    5.     If any nominated Board of Director is unopposed on the final ballot, then verbal affirmation by majority of voting members shall suffice.

    Article VII. Committees.

    1.     The Board may each year appoint committees to advance the work of the corporation in such matters as membership, special events, parks, streets, zoning, safety, etc. Such committees shall always be subject to the final authority of the Board. Special committees may also be appointed by the Board to aid on particular projects. These committees, if formed, will also be subject to the final authority of the Board.

    2.     Any committee appointment may be terminated by a majority vote of the Board upon ten (10) days’ written (or electronic) notice to the appointee, and the Board may appoint successors to those appointees whose services have been terminated.

    3.     All committees will provide regular updates to the Director prior to any report at membership meetings.

    Article VIII. Financial Affairs.

    1.     The Treasurer shall maintain records in accordance with generally accepted accounting principles. At the June meeting, the Treasurer shall submit an accounting of all income and disbursements for the preceding twelve months.

    2.     The Treasurer shall collect and deposit all Association monies in a local Virginia bank that is a member of the FDIC.

    3.     The annual budget shall be submitted by the Treasurer at the September meeting of the corporation, for the majority approval by the voting membership. Approval of said budget shall constitute authorization for disbursements in the manner and for the purposes therein set forth. Except as provided herein, all other disbursements shall first be approved by the voting membership. All disbursements shall be made by the Treasurer and approved by the Board. The Board of Directors is authorized to approve necessary disbursements to issue official notices of special meetings.

    Article IX. Meetings.

    1.     The annual membership meeting of the corporation shall be held during the month of May.

    2.     Regular membership meetings shall be held at least five (5) times per year between September and June, on the second Tuesday of the month at 7:30 p.m. except when otherwise notified.

    3.     Decisions on all matters brought before the membership shall be determined by a simple majority vote of the members present; provided that a quorum is present.

    4.     Quorum shall be calculated before the start of each meeting.  This number shall be at least 5% (rounded down) of the PHCA voting membership in good standing.

    5.     Special Meetings:
    a.     Special meetings may be called if one (1) of the following criteria is met:
    i.    No less than 24 hours’ notice by a written (or electronic) petition of a simple majority of the Board of Directors.
    ii.    Within ten (10) days upon the written (or electronic) petition by a quorum of members submitted to the President or the Board of Directors.
    b.     Notification of any special meeting shall be at least ten (10) days prior to the date of such meeting. Said notice shall state the time, date, place, and purpose of meeting.
    6.     Unless in conflict with the Bylaws, all meetings of the Board of Directors and of the membership shall be conducted in accordance with the latest edition of Robert’s Rules of Order.

    Article X. Official Notice.

    1.   Official notice of any membership meeting must state the time, date, and place of the meeting and be provided at least ten (10) days prior to the date of said meeting.

    2.   Delivery of official notice shall be by USPS or e-mail and posted on the PHCA website.

    3.   Meeting date signs shall be posted at the entrances of Pimmit Hills at least three (3) days prior.

    Article XI. Amendment of Bylaws.

    These Bylaws may be amended by a two-thirds (2/3) vote of the voting members present at any meeting, provided the proposed amendment shall have been submitted in writing, proposed, and seconded at a previous regular membership meeting and provided further that a copy of the proposed amendment(s) shall be delivered or published as provided in Article X no less than ten (10) nor more than fifty (5O) days prior to the date of the meeting. Amendment(s) shall be effective when adopted.

    Article XII. Dissolution.

    In the event of the dissolution of this corporation or in the event it shall cease to carry out the objects and purposes herein set forth, all property and assets of the corporation shall be distributed to a charitable organization. Under no circumstances shall any of the property and assets of this corporation during its existence and/or upon its dissolution be distributed to any officer, member, or subsidiary of this corporation.


  • Tuesday, January 21, 2014 10:08 PM | Anonymous

    PROPOSED BY-LAWS AMENDMENTS:

    Proposed Changes to PHCA Bylaws Article I. Membership.

    (new/edited text in bold font)

    1. Membership shall be open to all residents of Pimmit Hills and owners of property within Pimmit Hills. Pimmit Hills is defined as that area within the boundaries of Route 7, Magarity Road, the Dulles Access Road and Pimmit Run. Members shall be eighteen years of age or older. A single payment of the annual membership fee will convey membership, and all the rights and privileges afforded to members, to one person only. Eligible persons will have the right to hold one membership only at any one time. Membership is not transferable. Within the prior regulations, there will be no limit on the number of members registered to a dwelling unit.
    2. Membership shall be annual and will be granted upon payment of an annual membership fee. Application for membership maybe filed on any day of the year. Membership is granted after completion and receipt of a membership application and annual dues. Membership renewal is required one year from the date that membership is granted. Continued membership is contingent upon being up-to-date on membership dues. At the annual meeting each year, membership fees will be determined for the next year.
    3. Voting within PHCA organized meetings shall be limited to one vote per paid membership, regardless of the number of residents residing within a single dwelling unit.Members shall not have proxy, absentee, or cumulative voting privileges.
    4. The membership shall have the right to elect all officers and directors of the corporation.
    5. The membership shall have the sole right, subject to the requirements of a quorum and majority as hereinafter provided.
    a) To determine the policy of the corporation.
    b) To authorize expenditure of corporate funds except as otherwise provided herein.
    c) To authorize the corporation to enter into any contract, agreement or arrangement of any kind or nature.
    6. Only members shall be eligible to be officers or directors of the corporation.


                       

    Proposed Changes to PHCA Bylaws Article V. Nominations of Officers and Directors.

    Add a new #1.
    1. Sixty (60) days prior to the annual May meeting of the corporation, the Nominating Committee shall notify all members of the opening of nominations for officers, the offices to be filled and of the date of the election by U.S. Mail, email or posting on the corporation website.

    Current #1 becomes #2 and is amended as follows
    2. The Nominating Committee shall recommend one or more eligible candidates for each office or directorship to be filled. The report of the recommendations of the committee shall be presented in writing to the membership at least 30 days prior to the annual May meeting of the corporation. The recommendations shall be delivered by U.S. Mail, email and/or posting on the corporation website.

    Current #2 becomes #3 with no changes
    3. Nominations for officer or director shall not be limited to those individuals recommended by the Nominating Committee, but shall be available to all the members until a motion is made, seconded and approved at the annual membership meeting to close the nominations for officers.

    Current #3 becomes #4 and is amended as follows
    4. Any member of the Nominating Committee nominated for or seeking office must vacate their position at least fifteen (15) days prior to the annual May meeting and be replaced by a member nominated by the president and approved by the Executive Board. Members of the Nominating Committee may not be nominated from the floor at the annual May meeting by other members of the Association.

    Add new #5
    5. At least fifteen (15) days prior to the election, the Election Committee
    shall notify all members of the election date and the candidates for offices. This notification can be done by electronic newsletter, email and/or posting on the corporation website.

     


    Proposed Additions to PHCA Bylaws Article VI. Election of Officers and Directors.

    (all paragraphs proposed below are new additions to the by-laws)

    4. Challenges and objections to the election must be submitted in writing, with a statement of supporting reasons that includes specific facts as well as any documentation, to the Nominating Committee within five (5) days of the count.

    5. The Nominating Committee shall issue its written opinion regarding the objections no later than ten (10) days after receipt of such objections.

    6. The election results will be published and distributed to the membership within thirty (30) days of the count. Results may be given by US mail, email, or posting on the Association website.

    7. All elections materials, including the ballots, will be kept in a secure location for one (1) year.

  • Saturday, November 09, 2013 1:12 PM | Anonymous

    WHEREAS, Fairfax Country Department of Transportation (FCDOT) is conducting an online survey regarding potential transportation projects, including for sidewalks.  The online survey can be accessed at www.fairfaxcounty.gov/fcdot/cdot ; and

    WHEREAS, Pimmit Hills Residents would like the Pimmit Hills neighborhood to be pedestrian friendly, safe, and walk-able to all Pimmit Hills residents; and

    WHEREAS, Pimmit Hills Residents range from different demographics and new born to the elderly; and

    WHEREAS, there isn’t a sidewalk/walkway on south side of Magarity Road from Lusby Place to Peabody Drive for the use of School children and residents to safely walk and bike to/from Westgate Elementary School; and

    WHEREAS, there isn’t a sidewalk/walkway on south side of Lisle Avenue from Griffith Road to Sportsman Drive for the use of School children and residents to safely walk and bike to/from Westgate Elementary School; and

    WHEREAS, there isn’t a sidewalk/walkway on east side of Peabody Drive from Magarity Road to Lisle Avenue for the use of School children and residents to safely walk and bike to/from Westgate Elementary School; and

    WHEREAS, there isn’t a sidewalk/walkway and a bridge connecting Redd Road (Idylwood Road Side) to Redd Road (Pimmit Drive Side) for use to Pimmit Hills and Idywood residents to travel safely to and from Lemon Road school as well as obtain groceries (Trader Joe’s, Whole Foods, etc); and

    WHEREAS, the existing sidewalk/walkway along west side of Olney Road is not safe and requires maintenance; and

    WHEREAS, the existing sidewalk/walkway along south side of Magarity Road from Olney Road to Anderson Road has uneven asphalts and hilly walkways and is used frequently by residents to walk to and from Safeway and Westgate Elementary School; and

    WHEREAS, the existing sidewalk/walkway along north side of Magarity Road from Gilson to Great Falls Street is used frequently by residents to walk to and from Safeway and Lewisville Park; and

    NOW, THEREFORE BE IT FUTHER RESOLVED that the Pimmit Hills Citizens Association supports the creation of new sidewalks/walkways at

    • Magarity Road (FCDOT ID: 150),
    • Lisle Ave (FCDOT ID: 147 ),
    • Peabody Drive (FCDOT ID: 160), and
    • Reed Road (FCDOT ID: 159),

    and

    BE IT FUTHER RESOLVED that the Pimmit Hills Citizens Association supports the upgrade of existing sidewalks/walkways at

    • Olney Road (FCDOT ID: 208),
    • Olney Road to Anderson Road,
    • Gilson to Great Falls Street.

    BE IT FUTHER RESOLVED that the Pimmit Hills Citizens Association would like to ensure safety of its residents and a pedestrian friendly neighborhood.

    Distribution:

    Fairfax County Department of Transportation

    Dranesville Supervisor John Foust

  • Saturday, November 09, 2013 1:11 PM | Anonymous
    Pimmit Hills Citizens Association
    Proposed Budget for FY May 2013 - April 2014
    CategoryAmounts
    Revenues
    Member dues$4,350
    Advertising$2,000
    Interest$13
    Total$6,363
    Expenses
    Dispatch (2 hardcopies)$3,140
    Activities$500
    Website$1,080
    Insurance$921
    Reimbursements per bylaws change$160
    Utilities$20
    Regulatory$25
    Total$5,846
    Projected Income/(Loss)$517
  • Thursday, November 07, 2013 9:28 PM | Anonymous
    Pimmit Hills Executive Committee Meeting
    October 22, 2013-Draft

    The Executive committee Meeting came to order at 7:30 pm. Present were Jeremy Sewall, Shashi Patel, Connie Cordovilla and Bob Heilen.

    Bob Heilen was welcomed as the appointed three year director to fulfill the term vacated by Sarah Rock with her move to Seattle, WA.

    The draft budget as presented by Jeremy was approved for submission at the November 12 meeting:
    Pimmit Hills Citizens Association
    Proposed Budget for FY May 2013 - April 2014
    Category Amounts
    Revenues
    Member dues $4,350
    Advertising $2,000
    Interest $ 13
    Total $6,363
    Expenses
    Dispatch $3,140
    Activities $ 500
    Website $1,080
    Insurance $ 921
    Reimbursements $ 160
    Utilities $ 20
    Regulatory $ 25
    Total $5,846

    Projected Income/(Loss) $ 517

    It is a barebones budget and means that we can only print two issues of the Pimmit Hills Dispatch. The Regional Library will be asked to hold extra print copies and other issues will be on the website only with a few printed and placed at the library. Jeremy will be asking for content soon for the next issue

    A major issue coming up is the replacement line for the Washington Gas Company. They have been surveying for several months and have determined the least destructive course- they will be on the agenda for the January 7th meeting.

    Connie will not be present for the November 12th meeting so Vijay will be asked to take minutes.

    The primary focus of the November 12th meeting will be on rescinding the bylaw changes on memberships per household implemented in February and the reasons for it. Any household paying for more than one membership will be refunded the extra fees.

    The meeting adjourned at 8:35 pm
  • Tuesday, October 15, 2013 9:31 PM | Anonymous

    Minutes for Meeting on September 30, 2013


    Meeting opened at 7:32: pm. Present were Jeremy Sewall, Vijay Sharma, Shashi Patel

    and Connie Cordovilla


    The first item on the agenda was a debrief on Pimmit Hills Day on September 14.

    Participation was good, one of the highest it had been. Still, communication needs to

    be improved to bring more folks out- maybe get the signs out sooner, some kind of

    neighbor to neighbor alert system.


    Vijay suggested that we consider adding the PHCA web address to the signs erected at

    the entrances to Pimmit Hills so folks can contact us. Jeremy agreed to look into ways

    to do that.


    Issues surrounding the board adoption of a bylaw change limiting voting to one per

    household have arisen, including the claim that improper notice was given regarding the

    vote. Jeremy is going to speak with the person protesting it and see what remedy they

    would like, even up to a revote on the issue.


    To fill the unexpired term of the Three Year Director, vacated by the resignation of

    Sarah Rock, Jeremy said he had been in contact with Bob Heilen. He is meeting with

    him on Thursday morning, October 3. A motion was made, seconded and passed

    unanimously to ask Mr. Heilen to assume that seat.


    The budget was discussed at length. Of the 1600 households in Pimmit hills about 400

    belong to the association so there is room to generate income from membership growth.

    It was noted that the website fees had been considerably reduced (from $2500 to

    $1080).


    The publication of the Pimmit Hills Dispatch is a main source of expenditure. If each

    issue costs $1500 to do, and we want to print four issues per year, we have to have

    a substantial increase of membership and also work on applying for grants. Jeremy

    is looking into grant sources but we are not prepared to submit any right away.

    Discussion focused on doing only an email version of the Dispatch. The drawback is

    that it will only reach those for whom we have an email address. The benefit is that it

    would be significantly cheaper to produce and alleviate a major strain on the budget.

    Vijay suggested that we send a 4 by 6 postcard to every address and ask folks for the

    email for that household by having them register it on our website. We could print a

    few hundred copies and stock the library if they are willing to have them for those who

    cannot or will not utilize the webpages, mentioning that on the post card. He suggested

    we might launch a door to door sign up campaign for email as well. Connie agreed to

    contact the library and find out about posting copies there.


    Jeremy and Vijay talked about web advertising on our site and the revenue stream it

    might generate vs. the paid advertisements in print issues of the Dispatch. They need

    to look at the pricing structure of the on-line vs. the printed ads.


    WE could cut down the amount printed and the number of hard copy issues we do. We

    might use cheaper paper.


    Jeremy would like to do one more issue in print this year to come out before Christmas.

    We all have to line up articles for it.


    We reviewed expenditures made so far this fiscal year (May 2013 through April 2014).

    PH Day - $ 325

    Dispatch $1500

    Website $1080

    Memberships $ 50


    Deposits this year: $1385


    Jeremy has a number of memberships to enter and checks need to be deposited.

    Our next full board meeting is November 11. We will present the budget, discuss the

    question of the bylaws revision, hear a report from the Senior Exchange that Helene

    Vollmer is attending and other items.


    Meeting adjourned at 8:50 pm
  • Tuesday, October 15, 2013 9:28 PM | Anonymous
    Pimmit Hills Citizens’ Association Meeting Minutes
    September 10, 2013

    The meeting began at 7:35 with the Pledge of Allegiance.

    Guest Speakers
    Ms. Jan Auerbach described the history and services of the McLean Senior Source. It is an organization that assists senior citizens and people with disabilities to remain in their homes by educating them about the many public and private services available to them and facilitating their connection to those services they need. They do not provide the services but function as an information clearinghouse. Their volunteer staff is available in person at the McLean Community Center Tuesday through Thursday from 10 am to 2:00 pm, over the phone at 703-300-1751 and via internet at http://mclean.patch.com/blogs/--mclean-senior-source-mss. They are hosting a meeting on October 23 with several other NOVA service facilitation groups to explore how to network and exchange information that can more effectively help the clients of all of the groups. Ms. Helen Vollmer agreed to attend the meeting on the 23rd as a representative of the PHCA and report back to the PHCA.

    Mr. John Ball from the Friends of Pimmit Library and a staff member of the library (who spoke strictly in his capacity as a private citizen) discussed the proposed changes in the structures and services of the Fairfax County Public Library and their negative effect on public usage.
    The proposal includes:
    • Elimination of a number of Librarian positions through attrition;
    • Reduction of staffing and Possible Elimination of the Reference Desk
    • Cutting down the number of Public Service Desks in library branches;
    • Restructuring the program specialist categories to cover all fields of literature rather than specialty areas
    • Lowering the qualifications of staff from Masters in Library Science to 2 years of college credit and/or two years of work experience
    Most of these changes are a result of shrinking public budgets but their effect on the quality and services of the county library system will be drastic. Mr. Ball pointed that the various chapters of the Friends of the Library contribute significant sums of money to the Library every year through used book sales, but the Library has begun trashing the excess books from it collection rather than allowing the Friends to sell them at monthly sales and turn the monies back to the Library.

    The most egregious problem is the apparent lack of public transparency and consultation on the part of the Library administration which will not tell patrons how it arrived at the changes and just planned to start implementing these changes without consulting the public or getting the approval of the Board of Trustees of the Library. A public hearing is scheduled at the George Mason Library on September 11. All were urged to attend, write to their County Supervisor, John Foust, sign the on-line petition and contact their local Library Board Trustee, Kristen Cabral.

    Sue King rose to make the following motion:
    “The Pimmit Hills Citizens Association moves that it express strong support for a new Fairfax County Public Library strategic plan, to be formulated with full involvement of all stakeholders, including library staff, users and community.”
    It was passed unanimously.

    The minutes were reviewed by the members.

    President’s Report
    President Jeremy Sewall reported that the Dispatch is out and several members expressed their support for this as an integral community communication piece. He cautioned that they are expensive to print and mail and that budget review is needed to continue doing it on a quarterly basis. We had very successful National Night Out on August 6, including a cakewalk, coffee and the appearance of the Fire Department Hazardous Materials Truck for walk on inspection. The next big event is this Saturday, September 14, at Olney Park- the Annual Pimmit Hills Day. Volunteers are still needed.

    Treasurer’s Report
    Shashi Patel reported that the balance of the checking account as of August 31 was $12.059.20. There are outstanding bills of about $1500 that must be paid. It is time to renew dues if you have not done so.

    Old Business
    There was short review of the PHCA dues structure and it was determined that there would be no changes to the dues at this time.

    Suggestion was made that we could save costs by just publishing a web version of the Dispatch but it was pointed out that the paper is mailed to every house in Pimmit Hills whereas the web version would be seen only by those who were members. It was decided that the review would be tabled for a future meeting.

    The membership committee was discussed. Three people volunteered to serve on the committee: Julius Hankin, Mohan Deval and Alberto Gomez. Connie Cordovilla and Shashi Patel offered to organize a meeting to discuss welcome packages for new residents and other contact methods.

    New Business
    Jeremy outlined the activities for the upcoming Pimmit Hills Day. He indicated we needed several volunteers- bingo callers, moon bounce monitors, Cake walk Organizers and contributors, folks to run the games. Carol Martz volunteered to organize the Cake Walk.

    Maria Villamil introduced a resolution for safe pedestrian access to Westgate Elementary School. It cited the need for several road improvements to make access to the school safer. It was passed unanimously.

    The text of the petition is included below, and will go to the County, the Board of supervisors and the VA Department of Transportation to move on the recommendations of the resolution:

    “Safe pedestrian access on, to, and from Magarity / Westgate Elementary School

    WHEREAS, Crossing at Magarity Road and Peabody Road – This intersection is a safety risk for students and people crossing the road to and from school. Currently there is a traffic volunteer only present during the school opening and closing hours. Drivers use the center turn lane, regardless of pedestrians, to pass vehicles stopped in the travel lane. This is a blind spot and is the most vulnerable crossing to an accident. School and neighborhood children have to cross this intersection for off school and evening activities.

    WHEREAS, Crossing at Magarity Road and Griffith Road – This intersection is a safety risk for students and people crossing the road to and from school. It is also not safe to cross off school hours. People attending Pimmit Hills Alternative school use this crossing and it had led to many accidents for people living on Griffith Road and drivers getting on or off to Magarity. Moreover, it is not safe for pedestrian traffic. Cars and boats parked on the side and close to the parking create blind spots.

    WHEREAS, Crossing at Lisle Avenue and Peabody Road – This intersection is a safety risk for students and people crossing the road. Lisle Avenue is a main artery in the Pimmit Hills neighborhood, where careless drivers routinely go well above the speed limit. Currently there is a traffic volunteer during the school opening and closing hours. School and neighborhood children have to cross this intersection to get to and from school, and evening activities.

    WHEREAS, Crossing at Magarity Road and Anderson Road – There is a walk signal to cross Magarity; however there is no walk signal to cross Anderson. There are pedestrians, parents, and children who use this crossing at different times of the day.

    WHEREAS, Sidewalk crossing at Tremayne Pl – The sidewalk ends for vehicular traffic. Pedestrians and school children have to cross the road. There have been incidents of accidents and blind spots.

    WHEREAS, Sidewalk crossing at Kiss and Ride Entrance – The sidewalk ends for vehicular traffic. Pedestrians and school children have to cross the road.

    WHEREAS, Sidewalk crossing at Holly Ridge Dr – The sidewalk ends for vehicular traffic. Pedestrians and school children have to cross the road. There have been incidents of blind spots.

    WHEREAS, Sidewalk off Magarity Road – The sidewalk is partially cemented. The side walk has shrubs and trees extending into the sidewalk sideways and overhead.

    WHEREAS, Sidewalk addition off Magarity Road – There isn’t a sidewalk on right side of Magarity along the residential houses.

    NOW THEREFORE BE IT RESOLVED that the Pimmit Hills Citizens Association would like Fairfax County Department of Transportation, the Fairfax Country Board of Supervisors, and the Virginia Department of Transportation to address our following recommendations:

    • Automate the crossing or put in walk signal at the crossing at Magarity Road and Peabody Road. Convert into a zebra crossing. Notify drivers 30 feet for a school zone. Putting speed bumps or speed breakers.
    • Automate the crossing or put in walk signal at the crossing at Magarity Road and Griffith Road. Convert into a zebra crossing. Notify drivers 30 feet for a cross walk.
    • Automate the crossing or put in four way stop signs at the crossing at Lisle Avenue and Peabody Road. Convert into a zebra crossing.
    • Install a walk signal for Anderson crossing.
    • Add a zebra crossing with a signage to not block the intersection at the sidewalk crossing at Tremayne Pl.
    • Add a zebra crossing with a signage to not block the intersection at the sidewalk crossing for Kiss and Ride Entrance. Right turn only during school opening and closing. Also have speed breakers on Magarity. Have multiple lane markers on Magarity for entry and exit into the Kiss and Ride.
    • Add a zebra crossing with a signage to not block the intersection at the sidewalk crossing at Holly Ridge Dr.
    • Cement the sidewalk off Magarity Road and increase its width. Request trimming of foliage.
    • Addition of sidewalk from Lusby to Peabody on authorization from homeowners/necessary county procedures.”
    The resolution was passed unanimously.

    Gregory Melencio introduced the need for a new traffic calming survey, a County service that will be available to Pimmit Hills in March 2014. He brought a list of incidents on just his corner and other members suggested that there are other streets in the area that need study as well. He made the motion that PHCA support a request for traffic calming study. An amendment to his motion was also passed to create a Traffic Calming Study Committee. It was passed unanimously. A request for further study sites in Pimmit Hills will be made in the next few months. Greg Melencio and ? volunteered to participate in the committee.

    Jeremy introduced the subject of the budget but explained that he had not prepared a draft in time for this meeting. Elizabeth Hall raised the point that he was in violation of the by-laws by not presenting a budget at this meeting. Jeremy read the by-laws aloud that noted that the budget was to be submitted by the treasurer at the September meeting of the corporation for approval by the membership. He offered the PHCA the alternative of finding the board in contempt for failing to meet this deadline and asking them to step down or extending the deadline for the submission of the budget to the PHCA to the October meeting or the next meeting. A motion was made to offer an extension to the Board of the PHCA to develop a draft budget to the October meeting or the next meeting. It was passed unanimously.

    The meeting was adjourned at 9:25 pm.
  • Thursday, May 30, 2013 9:20 PM | Deleted user
    DRAFT Pimmitt Hills Citizens Association (PHCA)
    May 7, 2013

    The meeting opened at 7:32 pm

    The pledge of allegiance was recited.

    A guest speaker, Jane Strauss, Dranesville District representative, discussed Fairfax County School board matters, including school population growth, school renovations and additions, plans for new schools, new playground areas, teacher’s salaries and the need for new teachers.

    The minutes were reviewed and passed unanimously as presented.

    Sarah Rock, Three Year Director, gave a report on Pimmitt Hills Day (September 14, 2013, place to be determined), Household Hazardous Waste Drop Off (Mason Government Center) and Operation Medicine Cabinet Clean-Out (May 27 through June 1, 2013).

    Brad Sanders, the Treasurer, presented a twelve month financial review of the PHCA.  A net profit of $261 has been realized for the twelve months and the monies available at this time are $11,787.

    Carol Martz, the Vice President, reported that Supervisor Foust has requested that the President of the PHCA attend a meeting to discuss the improvement of the street crossing site at Westgate School.  A motion was made, seconded and passed unanimously that the newly elected PHCA President should attend the meeting. The Vice President noted that the National Night Out celebration was to be held on August 6 and asked the members to consider organizing it this year.  That includes selecting a site.  The Vice President also reported that Earth Day Clean-up (4/20) attracted 12-14 volunteers and another clean-up day would be scheduled in the fall.

    Membership dues were discussed and it was determined that Sarah Rock would prepare a report of several scenarios of higher and lower dues to see the impact on the PHCA finances.

    Sarah Rock opened the Board elections by asking each nominee to give a short introduction of their qualifications.  Nominations were requested for the Treasurer and Shashi Patel agreed to run for the position. Jeremy Sewell and Robert Heilen ran for president, Vijay  Sharma  for Vice-President and Connie Cordovilla for Treasurer.  A paper ballot was handed to each member, was completed and returned to the election committee.  The final tally was:
    President
    Jeremy Sewall    -    20 votes
    Bob Heilen    -    5 votes
    Vice President
    Vijay Sharma    -    15 votes
    Treasurer
    Sahshi Pattel        19
    Secretary
    Connie Cordovilla    21
    There was one improper ballot that indicated the names for all nominee for president were voted.
    The paper ballots were given to the Three Year Director for storage for one year.
    A motion was made to thank the nominations committee ( Sarah Rock, Lisa Gibbs and Lesley Stone) and the candidates for running.  It was seconded and moved unanimously.  

    It was moved and seconded that the meeting be adjourned.  It passed unanimously at 9:14 p.m.

  • Monday, May 06, 2013 9:31 PM | Deleted user
    PHCA Meeting Agenda
    May 7, 2013
    1. Pledge of Allegiance
    2. Guest Speaker: Ms. Jane Strauss, Dranesville District Representative, Fairfax County School Board 
    3. Acceptance of March 2013 Meeting Minutes
    4. Officer’s Reports
      a. Three-year Director’s Report
      b. Secretary's Report
      c. Treasurer's Report
      d. Vice President's Report
    5. Committee Reports
      a. Environment Committee
    6. PHCA Business
      a. Membership dues review
      b. Membership & outreach committee
      c. Mission committee
    7. PHCA 2013-2014 Board Elections – Nominations Committee
    8. New Business
    9. Announcements
    10. Adjournment
  • Monday, May 06, 2013 2:45 PM | Anonymous

    Pimmit Hills Citizens Association Meeting Minutes
    March 5, 2013

    The meeting opened at 7:32.  The meeting was chaired by Sarah Rock, three year director in the absence of Carol Martz, Vice President, and the recent resignation of Mark Kinnane as President. Other officers present were Brad Sanders, Treasurer, and Connie Cordovilla, interim Secretary.

    The PHCA had a guest speaker- Robert J. Landon, Assistant Administrator, Fairfax County Adult High Schools, who recounted the history of the Pimmit Hills Center. It has housed an elementary school, an adult education center, an adult high school and a senior citizens center.   At the current time, it houses seven different programs:

    • A pre-school for special education students (autism, learning disabled, behavioral and developmental problems- 20 students and 6 teachers;
    • Adult Community Education which is advertised through the flyers received at our homes- includes language, computer, etc.- this program has a rolling enrollment system with five registration per year
    • ESL programs in the evening
    • Drug, Alcohol, and Tobacco programs for offending youth, two days a week
    • CECIC – 2.35 sessions and take classes on line- hald day
    • Senior Center
    • Adult High Schools

    The Alternative Learning Center was closed last year and the County now has two - one at Mountain view and one at Bryant. Since the relocation of the alternative school, behavioral problems have not been noted in the neighborhood.

    The county also offers a National External Diploma Program that awards a traditional high school diploma to any adult who can successfully demonstrate life-skill competencies that have been determined to be what every high school student should know or be able to do.

    There is a Volunteer Learning Program which has 260 volunteers county-wide. These volunteers give their time either on their lunch hour or after work to either teach subject-related fields to classes or to help individual students in subject area expertise. You can find more information at http://www.fcps.edu/WoodsonAHS/vlp.html or call Mr. Landon at (703) 506-2251.

    Mr. Landon did explain that the reason that the door closest to the meeting room for PHCA is locked in the evening is that school security demands that entrances be secured after 3:00 pm with only one entrance to an area and that is the far door. Mr. Landon thanks the PHCA for its rapt attention and said that members should call him at any time that they have a questions about he school programs, etc.

    The minutes of the previous meeting were read by the attendees. Mary Ann Hankin asked that the clarification be made about he Easter egg hunt that the children under the age of 12 were allowed to participate. Lily Whitesell moved that the amended minutes be approved. Lisa Gibbs seconded the motion, and it passed unanimously.  Julius Hankin asked that we add the upcoming events of the library to the minutes/website so that people see them in a timely fashion.

    Treasure Brad Sanders reported that the checking account balance was $10,806 and the payment of $1200 had been made to Cindy Kwitchoff for her previous hosting of the PHCA Website. Work is continuing on the website.

    The secretary asked if the Board Liability Insurance had been purchased and was told that it was in December. When asked the annual premium, the treasurer stated he believed it to be about $900 per year. When asked the amount of liability coverage, he did not know and offered to look it up on the declarations page of the policy.

    Sarah Rock gave the Director’s Report. She noted that the Fairfax County Budget is about to be proposed and public comment is being solicited by Supervisor Foust in a series of town hall meetings- the closest one to PHCA is the one in the McLean Community Center on March 12. – Other opportunities to comment on the county budget will be available at the Fairfax Government center April 9-11. The recommended property tax increase is about 2%.

    Sarah provided a handout on the March Library programs and also on the forum for the Friends groups across the library system that will be held on March 30. Unfortunately it is the same time as the Easter Egg Hunt for PHCA.

    In the absence of Elizabeth Hall, chair of the Environment Committee, Sarah reported that the Earth Day Clean Up is still scheduled for April 20th and asked for volunteers to help Elizabeth

    Under new business, Julius Hankin raised the point that we need to actively market the PHCA to new residents. We need to invite them to come to meetings and get them involved in community activities. It was suggested that we follow up with a real estate agent to see if we can figure out who the new residents are and greeting them. A committee to greet new residents might be a good idea.

    Julius also suggested that original mission statement of the PHCA be reviewed and PHCA consider making a revision to make it more inclusive of the changes that have occurred in the growth of the community. It would emphasize the community values that PHCA embraces, what PHCA hopes to accomplish as an organization, and  where PHCA envisions the development of the community moving.

    A short discussion ensued about the fact that some properties are in bad condition and the covenants that the PHCA established are not enforceable. Relief from theses problems lies in contacting the county zoning office or the Dranesville Supervisor office.

    A motion to adjourn at 8:29 was passed unanimously.

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